Making accessible PowerPoints. A quick guide by Gojikas.
Audience: Know who you are presenting to, make accessibility accommodations, prepare handouts, and have an electronic version available to send (if necessary).
Handouts: Make handouts easy to read with sufficient color contrast, plain language, easy to read font sizes, and check line spacing. Make handouts easy to navigate with heading styles.
Layout: Use placeholders and a clear reading order. If you use any images, make sure they are high quality. Use simple fonts, preferably sans serif.
Color & Contrast: Use a solid-color for the background, don't use an image with text on top of it, avoid patterns, and pick colors carefully. Use dark text and light backgrounds. Use big fonts.
Animations: Avoid using animations, especially blinking, flashing, or repeating animations or transitions.
Videos & Audio: All videos should have synchronized captions, have transcripts available. Do not use any sudden sounds or noises. Let your audience know you will be using videos or audio.
Tables: Use insert table, not draw table. Make sure to add alt text. Don't leave any rows or columns blank.
Images: Use big, high quality images. Avoid putting text or watermarks on images. Be consistent, use either photos or clip art, but not both.Add alt text to images, shapes, and charts.
Accessibility Checker: PowerPoint comes with a checker. Be sure to check the PowerPoint for Alt Text and for a logical reading order.
Hi! I made this little guide thing because I’ve noticed throughout high school and college that students, including myself, with disabilities often have trouble with teachers that use PowerPoints. Many people do not know how to make an accessible PowerPoint.
Having an accessible PowerPoint benefits everyone! Not to mention, it is a right protected by (Federal and State) law that people with disabilities have accessibility to electronic documents. So please, after reading this little guide, I HIGHLY encourage you to do some research on how to make electronic documents accessible (especially if you are a teacher or college student). Accessible documents do not only apply to PowerPoint, but Word, Excel, and a countless number of other programs.
I want to mention one thing though: I broke a big rule that I didn’t include on my little guide. Try to keep eight or less lines of text per slide. Each line should have less than ten words. I broke this rule because Tumblr allows only 10 photos for photosets, so I couldn’t break the text up anymore. I’m really sorry. :( Also, this is not a be-all and end-all guide! I seriously encourage you to look into making any and all documents more accessible (go on YouTube, there is a ton of great tutorials).